Supported and Preferred File Formats
Based on current digital data curation best practice and recommendations, the Williams College Archives has set the following confidence levels for the longevity of commonly used file formats. Please take these recommendations into consideration when determining the file format in which to save records during their active lifecycle. The longer the active lifecycle is anticipated to be, the greater the need to use formats ranked as medium or high confidence.
A short list of preferred and supported formats are listed in order of preference:
Supported: JPG, PNG, JPG2000
Supported: MPEG-2, MPEG-1, AVI
Supported: AIFF, MP3, AAC
Supported: Unicode Text, PDF, ACSII
Media Type Preservation Plan
Once records have become inactive and are transferred to the Archives, the Archives' primary preservation strategy is to normalize files to preservation and access formats upon ingest. The choice of access formats is based on the ubiquity of viewers for the file format. All preservation formats are open standards. Additionally, the choice of preservation format is based on community best practices, availability of open-source normalization tools, and an analysis of the significant characteristics of each media type. The Archives also maintains the original format of all ingested files to support future migration and emulation preservation strategies as needed.
Still have questions? I am happy to help!
Jessika Drmacich, Records Manager and Digital Resources Archivist