What to transfer to the Archives
The Archives is very interested in documenting administrative and teaching activities at the College. While your department/program files may appear routine to you, please remember our desire to document the greater history of our institution. The Archives collects documentation regardless of format: we curate paper, publications, electronic files and media, audio-visual material, posters, etc.
Some examples below will give you a sense of information that the Archives would like to collect. (Please also check the What to Weed section for material whose copy of record is archived by another office.)
· Meeting minutes: including minutes of any smaller committees in your department/program
· History of your department/program: especially important if your department/program has undergone a shift in definition or emphasis
· Faculty files (former faculty): publications, off-prints, correspondence, etc. (see also What to weed)
· Grants: grant reports, documentation of smaller grants not documented through the Provost's Office (see also What to weed)
· Syllabi: archiving of syllabi with the Archives has been uneven, we would like to review any syllabi in your files
· Studies of majors: aggregate data re: characteristics, grades, etc.
· Tracking of graduates: information regarding careers of graduating majors; this information may not be duplicated by the OCC or the Alumni Office
· Department outreach and events: files re: lectures, seminar series, conferences, poetry readings, newsletters, etc.
Still have questions? I am happy to help!
Jessika Drmacich, Records Manager and Digital Resources Archivist