How to dispose of discards
Routine records may be disposed of in the College's standard recycling bins according to College policies.
Records that contain information of a personal or sensitive nature require confidential destruction. These may include, but are not limited to:
· any records that contain personal information such as birth dates, social security numbers, bank account numbers or other financial information
· student academic records and grades
· faculty and staff personnel records
· candidate files for searches
In addition, the college has placed access restrictions on records of various offices. If you are discarding duplicates of this type of material, they also require confidential destruction:
· Non-published Board of Trustee material less than 50 years old
· Alumni development information
In coordination with the Vice President of Finance and Administration and the Staff Committee, the College Archives hosts an annual "Shred Day." On this day a truck arrives at various designated locations on campus, offices may take out material that needs to be shredded, the truck shreds onsite, and we get a certificate of confidential destruction.
A collection and destruction service for records with timed destruction is managed by the College Archives. Once you contact the Records Manager regarding destruction, you will receive via email a label to affix to box(es) containing the sensitive material. Contact the Records Manager, Jessika Drmacich, regarding pickup date/time. The Library Shelving Facility will pick up your box(es) and store them securely until the scheduled Shred Day.