Best practices for organizing and sharing your stories and histories
Document the activities of your group. This might mean keeping minutes of meetings, saving copies of publications and flyers, or archiving your web and social media sites. We use the Internet Archive's tool, Archive-it, to archive websites.
Develop a straightforward organizational system that works for you.
Label your materials with full names, dates, and descriptions of events or circumstances.
Use good naming conventions for electronic records
Keep digital records together in one central place. Backup your files and talk about off-site server storage.
Keep physical records safe. Store them away from dampness, dust, excessive heat, and sun.
Remember your non-paper documents. Electronic records can pose software and hardware access problems. Use recommended file types.
Get to know the Records Manager and develop a routine of transferring inactive records to Jessika at the end of the semester, year, or leader's term of office.
WHEN IN DOUBT, DON'T THROW IT OUT (or delete)! The Records Manager's job is to help you decide what to keep and what to toss, so ask for guidance.